Switching to Rundoo

Switch from QuickBooks Desktop

QuickBooks Desktop is accounting software that a lot of stores have stretched into a POS role over the years. It gets the books done, but it was never designed for the counter: no barcode scanning workflow, no real inventory management, no charge account handling built for supply retail. Rundoo brings over your data and gives you a system that was built for exactly this.

Why stores switch

What stores switching from QuickBooks Desktop love

Stores running QuickBooks Desktop as their POS have usually been making it work for years through sheer willpower and a lot of manual processes. Here's what they tell us when they switch to something that was actually built for the job:

A real point-of-sale workflow. QuickBooks Desktop wasn't designed to ring up customers. There's no barcode scanning flow, no quick-add for walk-in sales, and no way to handle the pace of a busy counter. Rundoo's POS is built around the way supply stores actually sell: scan, charge, done, with support for charge accounts, contractor pricing, and split payments without leaving the register screen.

Inventory that doesn't live in a spreadsheet. Most QB Desktop stores track inventory in a combination of QuickBooks lists and Excel spreadsheets, with counts happening once a year if they're lucky. Rundoo's inventory management is real-time, with automatic reorder suggestions, cost tracking by vendor, and AI that flags anomalies before they become expensive mistakes.

Your accounting still works. One of the biggest fears stores have about leaving QuickBooks is losing their accounting workflow. Rundoo integrates with QuickBooks Online for stores that want to keep their books in the QuickBooks ecosystem while running their store on a real POS. You get the best of both worlds.

Data migration

What we bring over from QuickBooks Desktop

Our QuickBooks Desktop parser handles the export format from QuickBooks and brings over the data that matters most. Here's what transfers automatically.

Products
Customers
Sales History
Vendors
Inventories
Pricing Tiers
Financing Terms
Product Categories
Detailed Aging

The process

How switching works

1

You get a person

As soon as you sign, you're paired with a dedicated implementation manager who has real experience working in supply stores.

2

We migrate your data

Our data team handles the migration, pulling whatever exists from QuickBooks Desktop into Rundoo. Your implementation manager walks you through reviewing it, and we fine-tune from there.

3

Training and go-live

Your team gets hands-on training sessions before go-live day, and your implementation manager stays with you through the first weeks to make sure everything runs smoothly.

Want the full story? Read our deep dive on what happens when you switch, or the ROI of switching.

Frequently asked questions

Is Rundoo a good alternative to QuickBooks Desktop?
Rundoo is the AI-first POS built specifically for independent supply stores. It brings the point of sale, inventory, payments, accounting, and customer accounts into one system, with Rundoo AI on every screen and unlimited users for one price. Stores switch to Rundoo from QuickBooks Desktop to get a modern, cloud-based system built for the way supply stores actually work.
How long does it take to switch from QuickBooks Desktop to Rundoo?
It depends on your store and the time of year. Many stores plan their go-live for a slower season, and some sign on months ahead of the switch. You are paired with a dedicated implementation manager who handles the migration from QuickBooks Desktop and stays with you through go-live and the first weeks after.
Will my charge balances and accounts come over from QuickBooks Desktop?
Yes. We map your contractor accounts, AR balances, special pricing tiers, statement settings, and tax-exempt IDs as part of the migration from QuickBooks Desktop, and final pulls are timed to prevent any gap in customer charges.
Does Rundoo work with my vendor catalog?
Rundoo integrates natively with Benjamin Moore, Orgill, Emery Jensen, AllPro, House Hasson, Florida Hardware, Bradley Caldwell, and NHPA. We add new vendor catalogs regularly, so ask us about timeline if yours is not listed.

Ready to make the switch?

Book a demo and we'll walk you through exactly what the transition from QuickBooks Desktop looks like for your store.